Help the legacy email application that does not support OAUTH to send and retrieve email from Office 365/Outlook/Hotmail by EA Oauth Service - Tutorial¶

How EA Oauth Service works?¶

• Install "EA Oauth Service" on your machine.
• Create a local user in "EA Oauth Service Manager", and add a mapped Office 365 user access token.
• Change the email server address to localhost, and use local user and password in your application to login local SMTP/POP/IMAP services.
• After "EA Oauth Service" accepts the connection from local user, it connects Office 365 server by the associated access token in background.
• Finally, "EA Oauth Service" transfers data between the email application and Office 365 server under SSL/TLS encryption.
• The access token is refreshed by "EA Oauth Service" automatically.

You just need to change the server address, user and password in the email application, then the application can connect Office 365 without changing other things.

Install EA Oauth Service¶

You can download EA Oauth Service Installer and install it on your machine.

Double click the installer file and the installation will be executed automatically. The installer requires .NET framework 4.5 or later version to be installed. If no corresponding .NET framework is detected in your operating system, Setup will be aborted.

After the installation is completed, click “EA Oauth Service Manager” from Windows Start menu -> All Programs -> “EA Oauth Service” to begin the setup.

Check local SMTP/POP/IMAP services¶

After EA Oauth Service is installed, it provides SMTP/POP/IMAP services on the local machine. You can open EA Oauth Service Manager -> Services to check the service status.

By default, the following inbound ports is used:

• SMTP Service: 25, 465
• POP Service: 110, 995
• IMAP Service: 143, 993

Create local user in Oauth Service Manager¶

Now you need to create a local user in EA Oauth Service Manager -> Users:

• Input your Office 365 email address as local user name.
• Set a local password, this password is not your Office 365 password, it is used to connect local SMTP/POP/IMAP service.
• Select permission (SMTP, POP/IMAP).

Now you need to add a mapped Office 365 email account access token. There are two options:

Connect Office 365 by user login¶

With this option, you can use default setting for client id, tenant, then click Save. This option can also work with personal outlook.com/hotmail.com account.

Note

This option is recommended to the user who doesn’t have permission to create the application in Azure Portal.

Then you will be asked to login your Office 365 account by web browser.

After the access token is retrieved successfully, you can see the token creation time and expiration time.

Note

It requires you re-login the Office 365 account before the refresh token is expired (about every 3 months).

Connect Office 365 by grant admin consent (service mode)¶

With this option, you need to register an application in Azure Portal by the Office 365 administrator in your tenant, then input the client id, client secret value, tenant id and the mapped Office 365 email address.

This option only works with Office 365 account, personal outlook.com/hotmail.com acount is not supported.

Please click the following link to learn how to create the application for specific user in Azure Portal:

Register azure application for Office 365 and SMTP or POP or IMAP service

After you input the client id, client secret value, tenant and the mappded Office 365 email address, then click Save, a new access token will be retrieved automatically.

Note

You don’t have to re-login the Office 365 account until the client secret is expired. The maximum lifetime of client secret value is 24 months.

Change server setting in the email application¶

After you create the local user and get the associated access token, the next step is changing your server settings in the application.

Use the following server address and port in the email application:

Here is the example setting in Outlook:

Then use the local user and local password (not your Office 365 password) for user authentication in the email application.

After the application connects local SMTP/POP/IMAP service successfully provided by EA Oauth Service, the service will connect Office 365 server by associated access token, and transfer data back to the application under SSL/TLS encryption.

Now the email application can send and retrieve email from Office 365 even it doesn’t support OAUTH.

Accept remote connections from other machine¶

The legacy email application also can access the SMTP/POP/IMAP service from a remote machine.

• Add access rule in Windows Firewall to allow inbound 25, 465, 110, 143, 993, 995 port;
• Change listening address from localhost to * ;
• Ignore the SSL certificate error in your application.

EA Oauth Service installed a self-signed certificate for SSL/TLS connection, the certificate is issued to localhost. If the application accesses the service from a remote machine, a certificate error will be reported.

You can use other SSL certificate by selecting certificate from EA Oauth Service Manager -> SMTP/POP/IMAP service -> Ssl Certificate.

Troubleshooting¶

Authentication is failed¶

If you get error about “Authentication”:

• Check if the local password is set to the email application correctly;
• Go to EA Oauth Service Manager -> Users -> Check if there is any token error.

If there is token error, edit this user and try to:

• Re-login your Office 365 account to retrieve new access token.
• Check if the client secret value is expired, and create a new secret value in Azure Portal to replace current one.

Restart-Service "EAOauthSvc"

Free Email Support¶

Not enough? Please contact our technical support team.

Support@EmailArchitect.NET

Remarks

We usually reply emails within 24hours. The reason for getting no response is likely that your SMTP server bounced our reply. In this case, please try to use another email address to contact us. Your Gmail, Hotmail or Office 365 email account is recommended.